Privacy Policy

Last updated: October 5, 2026

1. Who We Are

Emantique is a freelance consulting business specializing in software integration services for European companies.

  • Business name: Emantique Ltd
  • Website: https://emantique.eu
  • Address: 297 Nine Mile Ride, Wokingham, RG40 3NL, England, UK
  • Company number: 17124632
  • email: contact@emantique.eu

Emantique acts as the data controller for the personal data collected through this website and in the course of its business activities.

2. What Data We Collect

When you contact us through this website or by email, we may collect:

  • Your name and first name
  • Your professional email address
  • Your company name and job title
  • The content of your message or inquiry

Data Collected Automatically

When you visit emantique.eu, standard server logs may temporarily record your IP address and browser type for security and technical purposes. This data is not used for tracking or profiling.

3. How We Use Your Data

We use the information collected for the following purposes:

  • Responding to inquiries: to reply to messages sent through our contact form or by email
  • Service delivery: to fulfill our consulting agreements, communicate with clients, and manage projects
  • Invoicing and administration: to issue invoices, track payments, and meet legal accounting obligations

We do not use your personal data for advertising or marketing purposes without your explicit consent.

4. Legal Basis for Processing (GDPR)

We process your personal data on the following legal grounds:

  • Legitimate interest: to respond to inquiries and communicate with potential clients
  • Contract performance: to deliver the services agreed upon with our clients
  • Legal obligation: to comply with applicable UK and EU accounting and tax regulations
  • Consent: where explicitly requested

5. Data Retention

We retain your personal data only for as long as necessary:

  • Inquiry data: up to 12 months after the last contact, unless a business relationship is established
  • Client data: for the duration of our engagement and up to 6 years afterward, as required by UK tax and accounting law (HMRC record-keeping requirements).

6. Data Sharing

We do not sell, rent, or trade your personal data. We do not share your personal data with third parties, except where required by law or to protect our legal rights.

When you submit the contact form, your data (name, company, subject, email address, and message) is transmitted server-side via Emantique's own email infrastructure (Infomaniak SMTP, contact@emantique.com). No third-party email service or data processor is involved. Your data is not stored in a database — it is forwarded by email to contact@emantique.com and a confirmation is sent to your email address.

7. International Data Transfers

Emantique is based in the UK and processes personal data within the European Economic Area (EEA). The contact form is processed server-side via our own email infrastructure and does not involve any transfer of your data outside the EEA.

8. Cookies

This website uses only essential cookies necessary for the website to function correctly. No advertising, analytics, tracking, or social media cookies are used.

9. Your Rights Under GDPR

As a data subject under the UK GDPR, you have the following rights regarding your personal data:

  • Right of access: request a copy of the personal data we hold about you
  • Right to rectification: request correction of inaccurate or incomplete data
  • Right to erasure: request deletion of your personal data, subject to legal retention obligations
  • Right to restriction: request that we limit the processing of your data in certain circumstances
  • Right to data portability: receive your data in a structured, machine-readable format
  • Right to object: object to processing based on legitimate interest
  • Right to withdraw consent: where processing is based on consent, withdraw it at any time
  • Rights in relation to automated decision-making and profiling: not to be subject to a decision based solely on automated processing that produces legal effects concerning you

To exercise any of these rights, contact us at legal@emantique.eu. We will respond within one month of receipt of your request (this may be extended by two further months for complex requests, in which case we will inform you).

If you believe we have not handled your data correctly, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or disclosure, including encrypted email communications and limited access to personal data on a need-to-know basis.

No method of data transmission over the internet is completely secure. We cannot guarantee absolute security, but we are committed to taking all reasonable precautions.

11. Children's Privacy

Our services are directed exclusively at businesses and professionals. We do not knowingly collect personal data from individuals under the age of 16. If you believe a minor has provided us with personal data, please contact us so we can delete it.

12. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our business or legal obligations. The date at the top of this page indicates when it was last revised.

14. Contact

For any questions regarding this privacy policy: